Interpret the data collected and develop the Project Definition Worksheet (PDW).
You now have a volume of interview notes and background data to help you define the scope of the project. In this sub-process you will complete the sections of the PDW and analyze and interpret the day you have collected. Later, you and the Process Owner will present the scope of the project to the Steering Team for their review and approval. Any adjustments are then made.
| Step | Tool | Outcome |
|---|---|---|
| Step 4 Project Goals Defined |
Critical Business Issue Critical Process Issues Critical Process Profile Project Goals |
The Critical Business Issue, Critical Process Issues, Critical Process Profile, Organization Profile, Metrics Chain and Project Goals entered into the PDW Project Vision drafted |
| Step 5 Project Scope Defined and Validated |
Function Relationship Map IT Application Profile Process Inventory Process Relationship Map Project Constraints and Assumptions Project Risks and Countermeasures Stakeholder Profile |
The PRM, IT Application Profile (if applicable), FRM, Stakeholder Profile, Project Risks & Countermeasures and Project Constraints & Assumptions entered into the PDW Project Scope validated |
| Step 6 Project Teams Defined |
Project Teams Profile Summary of Project Team Roles |
Project Teams entered into the PDW |
| Step 7 Project Plan Developed |
Design Team Support Requirements Generic Milestones for a Project Plan Project Plan |
Project Plan and Design Team Support Requirements entered into the PDW |
- During analysis and interpretation of the data from your interviews, if you are uncertain, contact the interviewee again for clarification.
- Sometimes, creating a project vision is perceived as just another 'to-do' for project start-up. However, one of the most important responsibilities of leadership is to set the tone for the future direction of the organization. A vision statement can make the change more meaningful and personal to the individuals who will be impacted by the change. Don't assume that your team members will be able to personalize the project goals just by reading the critical business and process issue statements; work with the Communication Team to instill the vision in the organization using all possible resources.